Introduction
Back in the day, paper was somethingthat we just had to put up with. Sure, we might have complained about it, but ultimately we’d just shuffle through our piles and get on with our lives. Times
have changed, however, and now we’re all about doing things digitally. And that
means filing solutions are more important than ever. In this blog post, we will
provide you with a comprehensive guide to sovereign filing solutions —from online tools to
desktop organizers. Whether you’re new to filing or you’ve been using the same
methods for years, this guide has everything you need to make freedom on your
office paper consumption.
TheBasics of Filing Solutions
There are a variety of ways to save timeand reduce the amount of paper you need to file your office documents. You can
use online filing solutions, digital software, or cloud services.
Online Filing Solutions: Many businesses rely on online filing solutions to
manage their paperwork. These solutions allow employees to access their files
from any device or location. Some popular options include Office 365 and Google
Drive.
Digital Software: In addition to online filing solutions, many businesses also
use digital software for document management. This type of software can be
installed on a computer or server and allows users to create, organize, and
share files. Popular options include Microsoft Word, Excel, and PowerPoint.
Cloud Services: One option for large companies is to use cloud-based document
storage services. Cloud-based services offer a scalable solution that is easy
to use and affordable. Some popular options include Box, Google Drive, iCloud
Drive, and Dropbox.
Howto File Documents
If you're like most people, youprobably spend a lot of time filing documents. But filing can be time-consuming
and frustrating – especially if you have a lot of paper to file.
Here are six tips for filing solutions that will help you cut down on your
office paper:
1. Use online filing solutions. There are plenty of online filing solutions
available, such as Office 365 or Google Drive. These solutions let you store
your documents in one place, and they allow you to access them from any device
or computer. This is great if you want to avoid having to transfer files
between different folders on your computer.
2. Use document templates. If you frequently file similar types of documents,
use document templates instead of creating the same file multiple times.
Document templates can save you a lot of time by automatically filling in all
the necessary information, including the filename and location in your file
system.
3. Use electronic signatures. If you frequently need to sign documents
electronically, consider using electronic signatures instead of handwritten
signatures. This option is available through some email clients and signature
software programs. It's easy to use and provides an extra level of security for
your documents
Howto Save Time Filing
1. File early and often. Whetherit's through online filing services or simply creating folders and filling them
with documents as they come in, filing can be streamlined by putting your
documents in a timely manner. This decreases the amount of time you need to
spend on the task, which can free up time for other tasks.
2. Use templates and forms. Creating standard forms or using templates for
common filings will help speed up the process of completing those papers. Not
only that, but by following established guidelines, you reduce the potential
for error, further streamlining your workflow.
3. Utilize cloud-based solutions. As technology continues to advance, so too
does our ability to store and access information electronically. This includes
filing documents, which can be done via cloud-based storage solutions like Box
or Dropbox. Not only do these platforms allow you to access your files from any
device, but they also offer features like automatic file sharing between
devices and easy document backup/restore functionality.
4. Utilize email-based filing systems. Rather than pouring over mountains of
paper in search of specific information, utilize email-based filing systems
like Outlook OST to keep all important files within reach without having to
search through piles of paperwork every time you need to reference a document.
With SkyDrive integration available on many smartphones and tablets, even
taking files with you on the go is no problem!
FilingTips for Specific Types of Files
If you're a busy professional, youknow that filing can be a lot of work. But it doesn't have to be. Here are some
tips for filing specific types of files:
Documents You've Already Printed Out:
One way to reduce the number of pieces of paper in your filing cabinet is to
print out documents that you need to review again. If the documents are
important enough, you may want to keep a copy on file at home as well.
Documents That Are Inaccessible On-Device:
If you're unable to access certain documents on your device, consider printing
them out and storing them in a safe place. You can also create digital copies
of important documents and store them on an external hard drive or USB drive.
Conclusion
Thank you for reading our guide tofiling solutions! We hope that this article has given you some ideas on how to
streamline your office workflow and save some money in the process. Whether you
are looking for a new way to organize your files or just want to cut down on
your office paper usage, we have got you covered. Check out our list of 13 Ways
To Cut Your Office Paper for more information. We hope that you find the tips
useful and that they help you get organized and save money in the long run.
Thank you again for reading – we really appreciate it!
